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AGENDA REPORT
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| | | | | | | | DATE:
| September 7, 2021
| TO:
| Mayor and City Council
| FROM:
| Stefan T. Chatwin, City Manager
| SUBJECT: | Resolution 2021-223 of the City Council of the City of Fairfield Approving the Submission of the Fiscal Year 2020-2021 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) |
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| | | | | | | | RECOMMENDED ACTION | Adopt resolution. |
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| | | | | | | | STATEMENT OF ISSUE | The City Council is being asked to adopt a resolution approving the Consolidated Annual Performance Evaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development (HUD). The CAPER details accomplishments for fiscal year FY 2020-2021 and outlines progress towards achieving the goals established in the FY 2017-2022 Five-Year Consolidated Plan. |
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| | | | | | | | DISCUSSION | The CAPER details the achievements made in FY 2020-2021 that were outlined in the FY 2020-2021 Annual Action Plan toward achieving the goals of the current FY 2017-2022 Five-Year Consolidated Plan. HUD funded the City of Fairfield $861,865 in FY 2020-2021 to help meet priority needs of the City’s lower-income residents and neighborhoods. In addition to the regular entitlement grant, the City also received two installments of Coronavirus Aid, relief, and Economic Security Act (CARES Act) funding for a total of $1,198,683 to prepare for, prevent, and respond to COVID-19.
The City’s highest priorities for public services are for Homeless Services, Drug or Violence Prevention, Youth Services, and Senior Services. The City also prioritized Housing Rehabilitation for lower-income households. The following is a summary of the priority goals and annual strategies which were funded in FY 2020-2021 for the entitlement grant, as well as the accomplishments:
Priority
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Agency
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Amount
Funded
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Amount Expended
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Accomplishment
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Drug & Violence Prevention
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Unity Hall
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$48,549
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$29,113
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Unity Hall provides substance abuse recovery related support, education, and advocacy for Fairfield residents who are seeking recovery, during treatment and after release from treatment centers and/or incarceration. Operations for this program were severely impacted by the COVID-19 Pandemic, not allowing the organization to hold the in-person counseling sessions as normal.
Goal: 100 Served: 62 residents (62% of goal)
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Seniors
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Meals on wheels
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$20,750
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$20,750
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Meals on Wheels Elder Nutrition Program provided nutritious meals on a daily basis to aid in reduction of senior meal nutrition, food insecurity. Operations for this program were impacted by the COVID-19 Pandemic. More individuals were in need, and because of the congregate locations being closed due to COVID-19 restrictions, more individuals received home delivery.
Goal: 250 Served: 1,078 seniors (431% of goal)
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Homeless
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Shelter Solano
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$60,000
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$54,860
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Shelter Solano provided case management and employment services to help homeless clients at Shelter Solano, to stabilize their lives and build income for obtaining and maintaining permanent housing.
Goal: 175 Served: 235 individuals (134% of goal)
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Affordable Housing
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EAH Housing
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$635,000
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$525,000
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EAH Housing used CDBG funding to purchase the land at 212 East Tabor. This property will be used to build a 100% affordable housing development.
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Public Infrastructure/
Public Facilities
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Shelter Solano
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$160,000
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$129,731
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Shelter Solano used CDBG funding to address security and safety improvements to the shelter. This included a security system and an automatic door for American Disabilities Act (ADA) access.
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CDBG Administration
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City of Fairfield
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$172,269
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$164,217
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General administration of the CDBG program.
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Housing Revolving Loan Fund
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City of Fairfield
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$12,230
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The Housing Rehabilitation Program provides grants and deferred- or low-interest loans for necessary repairs for income-eligible households. This past fiscal year there were 4 CDBG Housing Rehabilitation Grants issued to serve low-income residents.
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In addition to the regular entitlement CDBG funds that the City receives annually, the City received and expended CARES Act funding. These funds were used to address the most immediate needs of the community by preventing, responding to, and preparing for the COVID-19 pandemic. The second installment of CARES Act funding received by the City was allocated to provide assistance for eviction prevention. These services began March 2021. The accomplishments are as follows:
Priority
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Agency
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Amount
Funded
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Amount Expended
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Accomplishment
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Food
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Fairfield Community Service Foundation
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$70,000
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$70,000
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Fairfield Community Service Foundation operated two food programs to address the needs of the community. They provided bags of food to community members in low-income census tracts, as well as provided hot meals to seniors that reside in affordable senior housing units. This project not only served food to the residents, but also supported downtown businesses. Food pantry program goal: 417 Served: 793 individuals. (190% of goal)
Senior Meals Program goal: 233 Served: 277 (119% of goal)
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Food
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Fairfield Main Street
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$30,000
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$2,233
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Fairfield Main Street operated a food voucher program to support downtown businesses as well as to provide hot meals to families in low-income neighborhoods. The families were given food vouchers that they could redeem at the restaurants. Fairfield Main Street gave out 162 vouchers to families to redeem, however most families did not redeem the meals.
Goal: 150 Served: 59 (39% of goal)
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Youth
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The Leaven
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$37,084
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$37,014
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The Leaven Tutoring Centers generally operate tutoring programs at sites throughout the city. During the COVID-19 Pandemic, schools were closed, and children were required to learn virtually. Families in low-income neighborhoods faced many challenges with access to internet, and learning opportunities. The Leaven tutoring center continued its in-person programming serving elementary-age children supporting them in Distance Learning. This program was impacted by the COVID-19 Pandemic due to challenges to operate in person.
Goal: 180 Served: 157 (87% of goal)
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Youth
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Child Haven
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$60,000
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$31,626
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Child Haven operated a CARE Clinic to support vulnerable children and families with mental health, behavioral health, and development services. Through the pandemic, they were able to hold cohort classes for families and children to address their immediate needs. The organization was able to support their staff as well as families through virtual sessions when it was feasible. This program was significantly impacted by COVID-19 as most referrals for the program come from the school district. Goal: 100 Served: 73 (73% of goal)
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Youth
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City of Fairfield Parks and Recreation
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$40,000
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$17,904
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The City of Fairfield Parks and Recreation Department was significantly impacted by the COVID-19 shut-downs. When allowed to do so, the Parks and Recreation Department assisted families with the COVID-19 scholarship fee program. The program provides assistance to families who have been adversely impacted economically by COVID-19 to participate in Fairfield Parks & Recreation fee-based programs.
Goal: 75 Served: 52 (69% of goal )
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Homeless
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Mission Samoa
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$22,747
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$19,709
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Mission Samoa provided transitional housing services for homeless parolee clients who have been released from jail and were high risk for COVID-19. Services included homeless prevention, case management and permanent housing counseling, staff monitoring for post jail release quarantining, transportation to medical appointments, and supplies for Personal Protective Equipment (PPE) and cleaning.
Goal: 20 Served: 20 (100% of goal)
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Seniors
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NorthBay Healthcare
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$250,000
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$98,668
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NorthBay Healthcare used CDBG funding to purchase a rapid COVID-19 testing machine to provide tests to seniors that reside in senior facilities.
Goal: 150 Served: 783 (522% of goal)
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Eviction Prevention
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Legal Services of Northern California
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$25,000
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$6,147
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Legal Services of Northern California provided legal services to individuals and families who were experiencing legal action taken by their landlord during the COVID-19 Pandemic.
Goal: 50 Served: 34 (68% of goal)
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Eviction Prevention
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Project Sentinel
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$70,000
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$584
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Project Sentinel provides tenant and landlord counseling and mediation to tenants and landlords who are experiencing challenges with the lease or other tenancy related things due to COVID-19. They are educated on their rights and responsibilities. This project began in March 2021 and will continue through June 2022 or until all funds are expended, whichever comes first.
Goal: 275 served: 3 (1% of goal)
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Eviction Prevention
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Shelter Inc.
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$377,439
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$9,053
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Shelter Inc. has provided rental assistance for individuals and families who are past due on their rent and/or utilities. The assistance covers up to 6 months of past due rent. This program was initiated in March 2021. Goal 106 Served 89 (7.5% of goal)
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As part of the list of waivers issued by HUD due to the COVID-19 Pandemic, the City of Fairfield reallocated prior year unused funds towards COVID-19 related activities.
Priority
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Agency
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Amount
Funded
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Amount Expended
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Accomplishment
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Homeless
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City of Fairfield Housing Services
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$320,000
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$137,368
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Ohio Street Transitional Housing for the homeless rehabilitation is well under way. The property will be used to support the homeless community through shelter, case management, and other supportive services. Rehabilitation of the property is anticipated to be completed by August 31, 2021.
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Homeless
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City of Fairfield Homeless Services
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$206,708
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$47,802
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Homeless Services Division has five shelter beds allocated at Shelter Solano. The beds are used to support homeless individuals who are high risk for COVID-19. Since the contract started in March 2021, the beds have been utilized each night. This project is ongoing through June 2022 or until all funds are expended. Whichever comes first.
Goal 20 Served 11 (55% of goal)
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Total CDBG current year entitlement funding and prior year entitlement funding awarded for projects was $1,527,387. Total entitlement expended by all projects was $1,110,873.24
The total CDBG CARES Act funding awarded for projects was $1,198,683. The amount expended by projects to prevent, respond to, and prepare for COVID-19 was $305,346.68, with several projects still in progress.
Fair Housing Advocates of Northern California was funded $42,000 in Housing Successor funds. All funds were expended.
There were three projects from the FY 2020-2021 Action Plan that were inactive for various reasons. These included:
• Economic Development - City Community Development, Economic Development Loans. Funded $192,363. Drawn: $0 This Action was deferred due to COVID-19 pandemic.
• Affordable Housing - City Housing Services-Owner-occupied Housing Rehabilitation. Funded $75,000. Drawn $0. Project deferred due to COVID-19. A Homeowner Rehabilitation project is currently in the pipeline to be completed.
• Homeless - Ohio Street Operations. Funded $301,332. This project was placed on hold. The operations for this project could not move forward until the Ohio Street Rehabilitation is completed. Operations are anticipated to begin during FY 2021-2022.
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| | | | | | | | PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION | A notice was published in the Fairfield Daily Republic newspaper on August 23, 2021, in English, Spanish, and Tagalog announcing the 15-day public comment period running from August 23 through September 7, 2021. The report was made available at 6 locations throughout the city and on the City website.
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| | | | | | | | ALTERNATIVE ACTION | The council could choose not to take the recommended action; however, the CAPER is the final reporting requirement in the annual funding cycle by HUD and ensures that the City is in compliance to receive continued CDBG entitlement funding. |
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| | | | | | | | STAFF CONTACT | LaTanya Terrones, Senior Management Analyst
(707) 428-7454
lterrones@fairfield.ca.gov
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| | | | | | | | COORDINATED WITH | Community Development Department, Finance Department
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REVIEWERS: | Reviewer | Action | Date | Jones, LaTanna | Approved | 8/23/2021 - 8:30 PM | Alexander, Amber | Approved | 8/24/2021 - 5:02 PM | Alexander, Amber | Approved | 8/24/2021 - 5:03 PM |
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