| | | | | | | | 
AGENDA REPORT
|
| | | | | | | | DATE:
| January 19, 2021
| TO:
| Mayor and City Council
| FROM:
| Stefan T. Chatwin, City Manager
| | SUBJECT: | Resolution 2021-13 of the City Council of the City of Fairfield to Suspend Competitive Bidding and Authorize the City Manager to Purchase a New Rear Load Garbage Truck |
|
| | | | | | | | | RECOMMENDED ACTION | | Adopt resolution. |
|
| | | | | | | | | STATEMENT OF ISSUE | | The Public Works Department is in need of a new rear load garbage truck to be used for Citywide debris cleanup. The cost of this truck is included in the fiscal year 2020/21 budget. Adopting this resolution authorizes the purchase of one new rear load garbage truck from NorCal Kenworth in the amount of $182,357. |
|
| | | | | | | | | DISCUSSION | The Public Works Department has a need for a new 13-yard rear load compacting garbage truck that was approved for fiscal year 2020/21. Our current 20-yard rear load compacting garbage truck is too large to access some areas in the City that require cleanup, so a smaller size truck is required.
The City has the opportunity to purchase a new 13-yard rear load garbage truck that will meet the needs of the Department at a competitive price utilizing the Sourcewell national pricing structure. Sourcewell has awarded a contract (#0181716-KTC) to Kenworth for specialized trucks through a competitive process. NorCal Kenworth is the local dealer for Kenworth specialized trucks and has agreed to sell the City a Kenworth rear load garbage truck at the Sourcewell price. Utilizing the Sourcewell pricing will save the City over $3,940 compared to regional pricing.
Staff is requesting that the City Council adopt the attached resolution to suspend competitive bidding and authorize the purchase of a new Kenworth garbage truck from NorCal Kenworth for $182,357. The lead time to build a garbage truck can be in the 180–220 day time frame from the date of purchase order issuance, which will result in this vehicle not being delivered until FY 2022.
|
|
| | | | | | | | | FINANCIAL IMPACT | | The total cost for the new garbage truck is $182,357. The funds are budgeted in the Public Works Vehicle Replacement Fund (Fund 512, Responsibility Code 61001) for this fiscal year. |
|
| | | | | | | | | PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION | N/A
|
|
| | | | | | | | | ALTERNATIVE ACTION | | The City Council could reject this acquisition; however, this is not recommended due to the need of a new vehicle for adequate homeless camp cleanup. |
|
| | | | | | | | | STAFF CONTACT | David Renschler, Fleet Division Manager
(707) 428-7414
drenschler@fairfield.ca.gov
|
|
| | | | | | | | | COORDINATED WITH | Finance Department
|
|
| REVIEWERS: | | Reviewer | Action | Date | | Answerer | Approved | 1/4/2021 - 6:10 PM | | Kaushal, Paul | Approved | 1/4/2021 - 8:34 PM | | Alexander, Amber | Approved | 1/5/2021 - 1:31 PM | | Alexander, Amber | Approved | 1/6/2021 - 4:58 PM |
|
|