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AGENDA REPORT
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| | | | | | | | DATE:
| January 19, 2021
| TO:
| Mayor and City Council
| FROM:
| Stefan T. Chatwin, City Manager
| | SUBJECT: | Resolution 2021-11 of the City Council of the City of Fairfield to Suspend Competitive Bidding and Authorize the City Manager to Purchase a Replacement Chipper Truck |
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| | | | | | | | | RECOMMENDED ACTION | | Adopt resolution. |
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| | | | | | | | | STATEMENT OF ISSUE | | Public Works unit #8257 is an International Chipper Truck that has exceeded its useful life and is due for replacement. The replacement cost of this truck is included in the fiscal year 2020/21 budget. Adopting this resolution authorizes the purchase of one replacement Kenworth Chipper Truck from NORCAL Kenworth in the amount of $130,966. |
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| | | | | | | | | DISCUSSION | The Public Works unit #8257 is a 2008 International Chipper Truck that has exceeded its useful life. This specialized truck is used by Public Works crews for tree maintenance on a daily basis; including tree removal and tree trimming throughout the city. The Operations Division uses this chipper truck to minimize any negative impact that our urban forest can have on our residents. It is also necessary for addressing after-hour emergency calls for tree failures and associated downed limbs. The expected life for this type of equipment is approximately 12 years. The repair costs for this chipper truck have exceeded 73% of the original purchase price.
The City has the opportunity to purchase a new Kenworth chipper truck that will meet the needs of the Department at a competitive price, utilizing the Sourcewell (formerly NJPA) national pricing structure. Sourcewell has awarded a contract (number # 0181716-KTC) to Kenworth for specialized trucks through a competitive process. NorCal Kenworth is the local dealer for Kenworth specialized trucks and has agreed to sell the City a Kenworth chipper truck at the Sourcewell price. Utilizing the Sourcewell pricing will save the City over $3,450 compared to local pricing.
Staff is requesting that the City Council adopt the attached resolution to suspend competitive bidding and authorize the purchase of a replacement Kenworth chipper truck from NorCal Kenworth for $130,966. The lead time to build chipper trucks can be in the 180–220 day time frame, which may result in this vehicle not being delivered until FY 2022.
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| | | | | | | | | FINANCIAL IMPACT | | The total cost for the replacement of Unit #8257 is $130,966. The funds are budgeted in the Public Works Vehicle Replacement Fund (Fund 512, Responsibility Code 61001) for this fiscal year. |
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| | | | | | | | | PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION | N/A
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| | | | | | | | | ALTERNATIVE ACTION | | The City Council could reject this acquisition; however, this is not recommended due to the cost effectiveness of our overall fleet program and the increased cost of using an antiquated vehicle. |
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| | | | | | | | | STAFF CONTACT | David Renschler, Fleet Division Manager
(707) 428-7414
drenschler@fairfield.ca.gov
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| | | | | | | | | COORDINATED WITH | Finance Department
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| REVIEWERS: | | Reviewer | Action | Date | | Answerer | Approved | 1/4/2021 - 6:09 PM | | Kaushal, Paul | Approved | 1/4/2021 - 8:36 PM | | Alexander, Amber | Approved | 1/5/2021 - 1:26 PM | | Alexander, Amber | Approved | 1/6/2021 - 4:59 PM |
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