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AGENDA REPORT
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| | | | | | | | DATE:
| May 19, 2020
| TO:
| Mayor and City Council
| FROM:
| Stefan T. Chatwin, City Manager 
| | SUBJECT: | Resolutions 2020-70 through 2020-81 of the City Council of the City of Fairfield Granting Preliminary Approval of Engineer's Reports, Declaring Intention to Order Levy and Collection of Assessments, and Providing for Notice of Hearings Thereof for Maintenance District No. 1 – Gateway, No. 3 – Waterman Highlands, No. 6 – Peppertree, No. 10 – Southbrook, No. 11 – Paradise Valley North, No. 14 – Woodlake, No. 15 – Gold Ridge, No. 16 – Creekside at Cordelia, No. 17 – Chadbourne – Beck – Cordelia, No. 18 – Gold Ridge Park, and No. 19 – Suisun Valley Road/Kaiser |
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| | | | | | | | | RECOMMENDED ACTION | | Adopt resolutions. |
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| | | | | | | | | STATEMENT OF ISSUE | | The adoption of these resolutions will grant preliminary approval of the fiscal year 2020-2021 Engineer’s Reports for eleven landscape maintenance districts for the levy and collection of assessments, set the date for the public hearings, and provide notice thereof. |
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| | | | | | | | | DISCUSSION | The City formed these special districts to provide a funding source for the maintenance of the landscaping and lighting improvements within the various development areas. These districts were formed under the State of California Landscape and Lighting Act of 1972.
The preliminary approval of the engineer’s reports is the first step in the process of levying the annual assessments. Final approval of the assessments requires a public hearing, which has been scheduled for the June 16, 2020, City Council meeting.
The process of approving the annual assessment amounts is subject to the provisions of Proposition 218. Assessment ranges have been created for some, but not all, of the districts. In those districts with adopted assessment ranges, assessments may be adjusted as required up to the top of the range without requiring a Proposition 218 vote of the property owners. However, for districts without an approved assessment range and for districts that are at the top of their approved range, no increases are possible without formal balloting and approval of the property owners. The following is a brief summary of each district and the proposed adjustments to the assessments for fiscal year 2020-2021. The proposed budgets and assessments for fiscal year 2020-2021 are shown in the attached budget sheets for each district.
Maintenance District No. 1 - Gateway: The annual assessment amount for the Gateway Maintenance District is proposed to remain at the fiscal year 2019-2020 level of $124,319. The assessments for fiscal year 2020-2021 will not exceed the individual ranges for the each of the commercial parcels in this district. Assessment rates are calculated based of square footage of each parcel. The proposed revenue for the district includes the assessments of $124,319 and interest of $2,000 for a total of $126,319. There is no General Fund contribution for this district. Special projects included in the budget for this district consist of landscape plants and bark replacement.
Maintenance District No. 3 - Waterman Highlands: The annual assessment amount for fiscal year 2020-2021 will be $47,190. The individual assessment for Waterman Highlands is proposed to remain at $195.00, which is near the top of the district’s adopted assessment range ($130.00-$204.47). The proposed revenue for the district includes assessments of $47,190, interest of $1,269, and a General Fund contribution of $4,000 for a total of $52,459. Special projects for this district include landscape renovation.
Maintenance District No. 6 - Peppertree: The annual assessment amount for fiscal year 2020-2021 will be $28,320. The individual annual assessment for Peppertree is proposed to remain at the fiscal year 2019-2020 level of $60.00 per dwelling unit. The assessment does not exceed the assessment range ($30.00-$62.91) established in 1996 for this district. The proposed revenue for the district includes assessments of $28,320 and interest of $652 for a total of $28,972. There is no General Fund contribution for this district. Special projects for this district include landscape renovations.
Maintenance District No. 10 - Southbrook: The annual assessment amount for fiscal year 2020-2021 will be $406,002. The individual annual assessment for this district is proposed to increase from $161.50 to $190 per dwelling. The individual assessment will not exceed the assessment range of $116.02-$248.18. The proposed revenue for this district includes assessments of $406,002, interest of $3,490, and a General Fund contribution of $12,855 for a total of $422,347. The General Fund contribution to this district is for the maintenance of portions of the streetlights, arterial landscaping and irrigation which have been determined to be of a general benefit to City residents rather than a special benefit to the Southbrook residents. This contribution is in accordance with Resolution 91-213B and appears on the General Fund contribution line of the district’s budget. Special projects for this district include landscape improvements.
Maintenance District No. 11 - Paradise Valley North: The annual assessment amount for fiscal year 2020-2021 will be $259,920. The individual annual assessment for this district is proposed to remain at $190 per dwelling unit. The proposed assessment is within the approved range of $90.00 - $199.23, established in 1995 for the district. The proposed revenue for this district includes assessments of $259,920, interest of $700, and a General Fund contribution of $10,404 for a total of $271,024. The General Fund contribution to this district is for the maintenance of portions of the streetlights, arterial landscaping and irrigation which have been determined to be of a general benefit to City residents rather than a special benefit to the Paradise Valley residents. This contribution is in accordance with Resolution 91-213B and appears on the General Fund contribution line of the district’s budget.
Maintenance District No. 14 - Woodlake: The annual assessment amount for fiscal year 2020-2021 will be $211,652. The individual annual assessment for Woodlake is proposed to remain at $206.25 per dwelling. The assessment for Paradise Crest and Paradise Glen is to remain at $251.25 per lot. The assessment for Bedford Falls (Annexation No. 3) is to remain at $95.25. These assessments do not exceed the approved assessment range of $350.19 to $532.59 for Woodlake, $401.72 to $576.27 for Paradise Crest and Paradise Glen, and $383.14 to $539.52 for Bedford Falls. The proposed revenue for this district includes assessments of $211,652, interest of $13,946 and a General Fund contribution of $16,646 for a total of $242,244. The General Fund contribution to this district is for the maintenance of portions of the streetlights, arterial landscaping and irrigation which have been determined to be of a general benefit to the City residents rather than a special benefit to the Woodlake residents. This contribution is in accordance with Resolution 91-213B and appears on the General Fund contribution line of the district’s budget. Special projects for this district include landscape renovations, lighting and entry lighting repairs.
Maintenance District No. 15 – Gold Ridge: The annual assessment amount for fiscal year 2020-2021 will be $256,860. The individual assessment for Gold Ridge Units 1-3 will remain at $150.00 per dwelling. The individual assessment for Gold Ridge Units 4-6, 8, 9 will remain at $150.00 per dwelling, and the assessment for Madison will remain at $120.00 per dwelling. These assessments do not exceed the approved assessment range of $245.94 to $371.39 for Units 1-3; $358.14 to $519.55 for Units 4-6, 8, 9; and $190 to $260.51 for Madison. The proposed revenue for this district includes assessments of $256,860, interest of $15,588 and a General Fund contribution of $5,202 for a total of $277,650. The General Fund contribution to this district is for the maintenance of portions of the streetlights, arterial landscaping and irrigation which have been determined to be of a general benefit to City residents rather than a special benefit to the Gold Ridge residents. This contribution is in accordance with Resolution 91-213B and appears on the General Fund contribution line of the district’s budget. The special projects for this district consist of new landscaping and fencing as well as landscape renovations.
Maintenance District No. 16 – Creekside at Cordelia: The annual assessment amount for fiscal year 2020-2021 will be $24,000. The annual assessment level for Creekside at Cordelia is proposed to increase from $233.23 to $300 per year. The assessments will not exceed the assessment range adjusted by the October CPI of $233.44 to $328.44 per year which were established for the district in 2003. The proposed revenue for this district includes assessments of $24,000 and interest of $888 for a total of $24,888. There is no General Fund contribution or special projects for this district.
Maintenance District No. 17 – Chadbourne-Beck-Cordelia: The annual assessment amount for fiscal year 2020-2021 will be $280,293. The amount of the proposed per parcel assessments do not exceed the adopted ranges for this district. The proposed revenue for this district includes assessments of $280,293 and interest of $9,457 for a total of $289,749. There is no General Fund contribution for this district. The special project for this district includes landscape renovation.
Maintenance District No.18- Gold Ridge Park: The annual assessment amount for fiscal year 2020-2021 will be $93,203. The individual annual assessment for this district will remain at $63.75 per dwelling. The assessment for fiscal year 2020-2021 will not exceed the assessment range of $85 to $112.90. The proposed revenue for this district includes assessments of $93,203, interest of $3,272 and a General Fund contribution of $10,000 for a total of $106,475. The General Fund contribution to this district is for general maintenance of the district which has been determined to be of a general benefit to City residents rather than a special benefit to the Gold Ridge residents. This contribution is in accordance with Resolution 91-213B and appears on the General Fund contribution line of the district’s budget. The special projects for this district include landscape renovation.
Maintenance District No. 19 - Suisun Valley Road/Kaiser: The annual assessment amount for fiscal year 2020-2021 will be $127,192. The assessments will not exceed the individual ranges for the parcels in this district, which were established in fiscal year 2011-2012. The proposed revenue for the district includes assessments of $127,192, interest of $3,239 for a total of $130,431. There is no General Fund contribution or special projects for this district. The special project for this district includes landscape renovation.
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| | | | | | | | | FINANCIAL IMPACT | | The total proposed revenue for all districts will be $1,972,558. Of this amount, assessment revenue is proposed at $1,858,950 and the anticipated interest earned is $54,501. The total General Fund (Fund 011, Division and Responsibility Code 99000) contribution is $59,107 for the general public benefit of street lighting, arterial landscaping, and irrigation. These contributions are made in accordance with Resolution 91-213B and appear in the General Fund contribution line of each district’s budget. |
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| | | | | | | | | CITY COUNCIL WORKPLAN | Community Safety
| Community Infrastructure | Quality of Life | | Financial and Operational Sustainability | Economic Development | Travis Air Force Base |
| City Council Goal this item supports:
Financial and Operational Sustainability |
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| | | | | | | | | Project: | Routine item not recommended for inclusion in the Workplan
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| | | | | | | | | PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION | City staff met with the Residential Landscape Maintenance District Review Committee on April 30, 2020. The committee reviewed the proposed budgets and assessments for the residential districts.
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| | | | | | | | | ALTERNATIVE ACTION | | If City Council has any questions, this request may be delayed so that staff can provide the necessary backup. However, not approving this Resolution will prevent the City from collecting assessments for the 2020-2021 tax year. |
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| | | | | | | | | STAFF CONTACT | Thomas Martian, Public Works Construction Manager
(707) 428-7478
tmartian@fairfield.ca.gov
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| | | | | | | | | COORDINATED WITH | City Attorney's Office, Residential Landscape Maintenance District Review Committee
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| REVIEWERS: | | Reviewer | Action | Date | | Alexander, Amber | Approved | 5/11/2020 - 9:39 AM |
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