The Fairfield Council Chamber, located at 1000 Webster Street, was completed in 1972 and designed by Robert Wayne Hawley & Associates. With its sloping windows, clean, angular brick walls, and 27-foot square skylight, the Chamber provides Fairfield’s Civic Center with timeless beauty. While the proposed project will maintain the architectural features of the existing structure, there is a need to bring the facility into ADA compliance to meet federal mandates from the Department of Housing and Urban Development Office of Fair Housing and Equal Opportunity (HUD).

The Project will complete the required ADA improvements including re-sloping the floor, replacing the dais, and replacing the fixed seating. The Project also requires a reduction of 14 fixed seats, in order to incorporate four new ADA accessible seats. To ensure the Project construction contract could be scaled to meet available funding, the bid package consisted of a base contract with four additive alternatives. In addition to the ADA improvements, the Project base contract includes new lighting, new doors, new electronic security system including cameras and door access control, new mechanical, electrical, and fire alarm work.

The following is a summary of each Additive Alternative included with the bid:

1. Modernize the heating, ventilation, and air conditioning system
2. Update the audio and visual components
3. Replace the low slope roofing membrane
4. New storefront window and door assembly between the lobby and chambers

Bids for the Project were opened on January 22, 2020. Six bids were received, and the bid amounts submitted ranged in price from $2,112,000.00 to $3,054,843.56. The bid documents established that the basis for determination of the low bidder on the Project would be the Base Contract plus the four Additive Alternatives. The Engineer’s Estimate is $1,835,000.00. The apparent low bidder is Bobo Construction, Inc. of Elk Grove, California, in the amount of $2,112,000.

Staff has reviewed the bid submitted by Bobo Construction, Inc. and determined the bid is responsive and meets all bid requirements. Staff recommends awarding the Base Bid and Additive Alternatives #1, #2, and #3 to Bobo Construction, Inc. for a total contract amount of $2,002,000.00. Additive Alternative #4 is not being recommended because pricing for this work was significantly higher than expected.